2013 AGM


11th CURAC/ARUCC ANNUAL GENERAL MEETING

Thursday, June 13, 2013, 1:30 PM

Memorial University, St. John’s, NL

Draft Minutes

Present: Twenty Seven Voting Members

Board of Directors: George Brandie, Queen’s  (President), Sandra Pyke, York (VP), Edgar Williams, Memorial  (Secretary), June Panteluk, Alberta  (Treasurer), John Meyer, Windsor (Past President), Jack Boan, (Regina), Joan Cunnington, (OCRA), John Stager, (UBC), Kohur Gowrisankaran, (McGill), P. S., (OCRA), Paul Huber, (Dalhousie), Robert Lucas, (Memorial).

 

Delegates: Randy Barkhouse (Dalhousie), Rose Blackmore (Wilfrid Laurier), Joanne Chumakov (York), Doreen Whalen (Memorial), Douglas Creelman (Toronto), Leonard Evenden (Simon Fraser), Wolfgang Faig (New Brunswick), David Holmes (Carleton),  Brain Phillips, (Lakehead), Louis Richard (Moncton), Alison Scott-Prelorentzos (Alberta), David Swayne (Guelph), Geraldine Thomas (St. Mary’s), Edward Unrau (Manitoba), Marianne Walters (McMaster).

 

1.         Welcome by the President.

President George Brandie welcomed all present including non-voting CURAC/ARUCC and MUNPA members. The President declared that the members present and eligible to vote constituted a quorum.

2.         Approval of the Agenda.

The Agenda as circulated by the Secretary was approved by consensus.

3.         Minutes of the Special General Meeting held April 19, 2012, Victoria, BC.

MOTION: (Boan/Gowrisankaran) that the minutes of the Special General Meeting held April 19, 2012 be approved. CARRIED.

4.         Business Arising from the Minutes.

The President requested that speakers use the travelling microphone in order to be heard and so that comments could be recorded.

Member Associations who had prepared Reports to share with others were requested to place same on a table outside the Friday meeting room so that other members could obtain a copy.

5.         Report from the President.

A written Report of President George Brandie (See Appendix A) was circulated with the meeting package. This Report was a summary of activities for the past year.

MOTION: (Gowrisankaran/Meyer) that the Report of the President be received. CARRIED.

6.         Report of the Secretary.

The Report of the Secretary (See Appendix A), which had been circulated to all delegates, was an attempt to summarize many of the activities of the association for the previous year. The Secretary reported on the membership renewal process and the importance of obtaining current contact information from member associations. As a member of the local organizing committee for the CURAC/ARUCC 2013 Conference and AGM, he thanked all MUNPA members who helped with the arrangements for this event.

The President suggested that the job of Secretary is the glue that keeps the organization functioning well. He expressed his appreciation to the Secretary for his diligence in circulating documents efficiently, a non-trivial but vital task (applause). Gowri mentioned the work of the Secretary in arranging six teleconference sessions in addition to the planning for three Board meetings in St. John’s.

MOTION: (Williams/Boan) that the Report of the Secretary be received. CARRIED.

7.         Report of the Treasurer.

(a)       Audited Financial Statements for 2012-13 (See Appendix A).

The Treasurer, June Panteluk, presented her Report via PowerPoint. This Report included the CURAC/ARUCC Income Statement, April 1, 2012, to March 31, 2013, which showed total income of $29,631.65 for 2012-13 resulting in a net surplus of $15,242.72. Membership fees totaled $4,666.94 and AGM Travel subsidies to delegates and Board members totalled $5,525.04. The Balance sheet reported total assets of $22,761.42 as of April 1, 2013.

The Treasurer reminded delegates that the fiscal year is April 1 to March 31 and that membership renewals are due by March 31. Renewal notices are sent to out in October giving members adequate notice. By March 31, 2013, a number of renewals had not be4en received as of this date.

(b)       Provisional Budget for 2013-14.

The Treasurer presented financial estimates for 2013-14 and 2014-15. Budgeted revenue for 2013-14 is $13,440.00 with expenditures of $11,200.00. For 2014-15, projected revenue is $ 14,160.00 and expenditures $12,010.00.

MOTION: (Panteluk/Stager) that the Report of the Treasurer for 2012-13 including the financial estimates for 2013-14 be accepted.  CARRIED.

(c)       Appointment of Auditor for 2013-14.

MOTION: Panteluk/Huber) that Brian McDonald, University of Alberta, be reappointed association auditor. CARRIED.

The Treasurer again requested that member associations keep her informed when local association officials may be away for extended periods. This could help us understand why there might be a delay in membership renewals.

8.         Report from the Constitution Committee.

The new Canada Not-for-Profit Corporations Act (NFP Act) requires that this association apply for a Certificate of Continuance of the Corporation and that the general operating By-law of the Corporation (as amended) be repealed effective on the date that the corporation continues under the NFP Act and a new general operating By-law No.1 which has been submitted to this meeting and is annexed as Schedule B of Appendix B be approved to be effective on the same date. Consequently, the Board of Directors is recommending approval of the following Special Resolution: CURAC/ARUCC SPECIAL RESOLUTION OF MEMBERS continuing the Corporation under the provisions of the Canada Not-for-profit Corporations Act and authorizing the directors to apply for a Certificate of Continuance.

WHEREAS the Corporation was incorporated under Part II of the Canada Corporations Act by Letters Patent dated the 9th day of February, 2006; and

 

WHEREAS those Letters Patent were amended by Supplementary Letters Patent dated the 10th day of November, 2010; and

 

WHEREAS it is considered to be in the best interests of the Corporation that it be continued under the Canada Not-for-profit Corporations Act (NFP Act) pursuant to section 297 of the NFP Act;

 

BE IT RESOLVED AS A SPECIAL RESOLUTION THAT:

 

1. The directors of the Corporation are authorized and directed to make an application under section 297 of the NFP Act to the Director appointed under the NFP Act for a Certificate of Continuance of the Corporation;

 

2. The Articles of Continuance (transition) of the Corporation, which have been submitted to this meeting and are annexed as Schedule A, are approved;

 

3. The general operating By-law of the Corporation (as amended) is repealed effective on the date that the corporation continues under the NFP Act and the new general operating By-law No.1 which has been submitted to this meeting and is annexed as Schedule B is approved and will be effective on the same date.

 

4. Any one of the officers and directors of the Corporation is authorized to take all such actions and execute and deliver all such documentation, including the annexed Articles of Continuance (transition), the notice of registered office and of directors in the forms fixed by the Director, which are necessary or desirable for the implementation of this resolution.

MOTION: (Creelman/Brandie) that the above CURAC/ARUCC Special Resolution of Members be approved. CARRIED UNANIMOUSLY.

9.         Reports from Standing and Ad-Hoc Committees.

Reports from Standing Committees (Benefits, Communications, Conference, Finance, Health Care Policy and Pensions) and Ad-Hoc Committees (Aboriginal Affairs, Professional Support, Strategic Plan, and Travel Policy) were circulated to members in a pre-conference package (See Appendix C). These reports were intended to provide members with an up-date on the work of each committee and to seek input from delegates on issues of concern.

Discussion of the Health Care Policy Committee Report resulted in a report that Queen’s University is sponsoring a series of Health Care Conferences over the next three years with the first being held in Toronto as we speak. This conference will include some of the big names such as Roy Romanow and Senator Michael Kirby. The President has submitted a revised copy of the CURAC/ARUCC Health Care paper to the conference organizers.

 

Peter Russell reported that the Professional Support Committee has sent a letter to NSERC requesting that there be no discrimination in the awarding of research grants to retirees. A reminder will be sent to NSERC.

The Secretary suggested that in contrast to the recent past, all association committees have submitted a report this year with most a written report. The Secretary thanked Committee Chairs for their promptness in submitting reports this year. In response to a question, it was agreed that all reports would be place on the CURAC web page as soon as possible.

MOTION: (Huber/Cunnington) that the Committee Reports be received. CARRIED.

10.       Report of the Nominating Committee.

Past-President John Meyer presented the Report of the Nominating Committee. The following candidates were nominated for election to the Board for the two-year period 2013-15:

Sandra Pyke, York University Retirees Association:                                  President

Sandra Pyke is completing a two year term 2011-13 as Vice-President

of CURAC/ARUCC. She has served in this position with distinction

and if elected will become the first female President of

CURAC/ARUCC.

Kenneth Craig, UBC Association of Professors Emeriti:                            Vice-President

Kenneth Craig, (Emeritus, 2003, Psychology, UBC), scholar, Director

of Pain Institute, editor, past president Canadian Psychological

Association, awardee, Board member, Killam Fellowship, Executive

and past president of Association for Professors Emeriti of University

of British Columbia (2009-10).

George Brandie, Retirees’ Association of Queen’s:                                                Director

George Brandie (Emeritus, Eng., 2004) Immediate Past President of

CURAC and of the Retirees’ Association of Queen’s.

Bryan Harvey, Univ. of Saskatchewan RA:                                                 Director

Bryan Harvey, (Emeritus, 2005, Agrology, U.Sask) international

scholar, scientist, former V.P. Res., awardee, inventor, Board member,

Order of Canada.  Currently on the Executive and committees of the

U.Sask. Retirees Association.

Linda Kealey, UNB Retirees Association:                                                    Director

Linda Kealy, (Emerita, 2012, History, UNB), scholar, social history,

author, editor, awardee, academic convenor of 2011 Congress, Board

member, history of healthcare, nominee of UNBREA.

Geraldine Thomas, St. Mary’s University RA                                             Director

Geraldine Thomas (Emerita, 2007, Modern/Classic Lang., SMU),

scholar, author, awardee, honoree, co-sponser of Atlantic curac

regional, President St. Mary’s Retirees Association (SMURA).

 

Meyer indicated that the Nominating Committee was pleased with those who had agreed to stand. He indicated that the Committee was conscious of both geography and gender in seeking new candidates. Meyer then asked three times if there were any further nominations from the floor. Hearing no further nominations, he declared the proposed candidates to be elected by acclamation and offered his congratulations to these newly elected members, which was echoed by those in attendance at the meeting.

 

It was noted that the following incumbents were elected at the 2012 Annual General Meeting to serve on the Board of Directors for the two year period 2012-14:

June Panteluk, Univ. of Alberta Assn. of Professors Emeriti:                                  Treasurer

Edgar Williams, Memorial University Pensioners Association:                              Secretary

Joan Cunnington, Ontario Colleges Retirees Association:                           Director

Kohur Gowrisankaran, Retiree Section of the McGill MAUT:                                Director

P. S., Ontario Colleges Retirees Association:                                      Director

 

This meeting marks the completion of the Term of Office on the Board of Directors for Jack Boan, Paul Huber, Bob Lucas, John Meyer and John Stager. The President recognized the enormous contributions of these members and extended a sincere thank-you to all on behalf of CURAC/ARUCC and its member organizations.

 

It was noted that under the new NFP Act, there is no provision for Ex-Officio positions on the Board. The result is that the Chair of the Local Organizing Committee will not be appointed the Board but will participate in Board meetings as any other non-Board Committee Chair.  Further, the position of Past President is no longer a board position.

11.       Delegates Forum.

In response to a question about the effect of the new NPF Act on local associations, it was appointed out that CURAC/ARUCC is a federally incorporated association which is governed by this new federal act. Member associations would normally be incorporated under provincial legislation which is not subject to the federal act. A Director of CURAC/ARUCC must be a member of a local association of CURAC/ARUCC and any change in contact information must be reported to Ottawa within 15 days of any change.

Also, under the new Act, if CURAC/ARUCC is dissolved, any assets shall be shared equally among member associations on record upon dissolution.

 

Jack Boan stated that he appreciated very much being on the Board for the past few years. He described efforts to establish a national retiree association long before the establishment of CURAC/ARUCC. Jack Boan offered to help in any way possible: “Just ask”.

 

John Meyer suggested that CURAC/ARUCC does not receive a great deal of feedback from its members. He thought that it is important that CURAC/ARUCC members bring to the Board information on any relevant issues.

 

George Brandie mentioned the proposal of the Ontario government to place all university retiree pension funds in Ontario in one large pool. We were asked to look into this, resulting in our Pension Committee submitting a brief which was critical of the Ontario government proposals. If similar proposals arise in other provinces, we are here to help and welcome any input.

 

Geraldine Thomas asked how she might best obtain information on, for example, available benefits for retirees at other universities. She mentioned discounts for retirees at the university fitness centre. It was suggested that any such request would, in this case, be referred to the Benefits Committee. Another alternative would be to pose a specific question that could be placed in our Newsletter requesting responses to either the Secretary or the person posing the question. The most recent survey by the Benefits Committee used the Survey Monkey software which is relatively easy to use and also provides a lot of information quickly. As a last or even first resort, the Secretary can email a request to all members rather quickly.

 

John Lennox reported that an MOU had been signed with the York administration last year.

 

Brain Phillips suggested that in dealing with the local university administration, there seemed to be a much better response when the local university realized that correspondence between the local association and the university were being copied to CURAC/ARUCC. He felt that this alone was an important service that CURAC/ARUCC can provide.

 

Wolfgang Faig reported that at UNB, retirees receive a 20 percent discount on an athletic pass. All retirees have access to campus parking facilities. A Joint Committee is working very well.

 

Len Evenden reported that within the BC system, smaller groups of retirees from the three major institutions get together on a regular or semi-regular basis to discuss mutual issues.

 

George Brandie suggested that there is the opportunity for local associations to contribute on local activities to the special member page on the national CURAC/ARUCC website.

 

The question of alternating regional meetings with national meetings was raised. Sandra Pyke indicated that this issue will be addressed by the new Board. The problem is always to find someone who is willing to spearhead the initiative.  Brandie asked “What value do we place on national conferences?” It was suggested that alternating is possible under the new constitution.  Meyer mentioned that AROHE now meets biennially. Brandie indicated that while financial reports must be approved and Directors elected each year, that could be done electronically.

12.       Other Business.

The Secretary thanked local tech guru Phil Kirby for his invaluable service today and throughout the conference.

 

Paul Huber moved a vote of thanks to George Brandie for his service as President for the past two years. CARRIED unanimously with much applause.

13.       Adjournment.

MOTION: (Gowri/Faig) that the meeting adjourn. CARRIED at 2:55 PM.

 

 

Edgar Williams                                                                       George Brandie

Secretary                                                                                 President

 

Appendix A: Officer Reports

Appendix B: Special Motion

Appendix C: Committee Reports